StallSync Features
Every feature of StallSync has been carefully crafted in direct response to challenges identified by real stallholders and event hosts across the UK. This isn't just another event platform—it's a solution built by the community it serves, shaped by the collective wisdom of hundreds of craft fair enthusiasts and market organisers.
*The images associated with the features below represent Work in Progress and will deviate from the final product.
1. Intelligent Matching System
Our proprietary matching algorithm connects event hosts with the perfect stallholders based on multiple factors including location, availability, craft categories, and facility requirements. For stallholders, this means discovering events that truly fit your business without endless searching. For event hosts, it means curating the ideal vendor mix without the frustration of manual selection. The system also prevents category oversaturation, ensuring a balanced mix of stalls that maximises everyone's success.
2. Comprehensive Availability Management
Take control of your schedule with our intuitive availability system. Set your regular weekly pattern with simple toggles, then mark specific exceptions with our calendar interface. This prevents double-bookings and helps the matching system find events that work with your existing commitments. For event hosts, you'll only see stallholders who are genuinely available, eliminating the time wasted on unavailable vendors. The system's visual interface makes complex scheduling simple and intuitive.
3. Shared Venue Knowledge Repository
Our innovative shared venue model creates a growing knowledge base about event spaces. Each venue exists independently in the system, with details that become richer over time as more events take place there. Event hosts benefit from venue information gathered by previous users, while stallholders gain consistent, reliable details about each space regardless of which host is running an event. This community approach means loading information, power supplies, accessibility details, and facility information are comprehensive and verified by multiple users.
4. Digital Document Vault
Upload your insurance certificates, food safety documents, and business credentials just once, then use them across all events. For stallholders, this eliminates the frustration of repetitive submissions for every application. For event hosts, it means easy verification of essential documents with automated expiration tracking and renewal reminders. The secure storage system maintains privacy while streamlining the administrative burden for everyone involved.
5. Dynamic Event Pages
Each event gets its own public-facing landing page with a unique URL, perfect for promotion on social media. During the event lifecycle, these pages evolve from recruitment tools to real-time information hubs to post-event feedback collection points. Event hosts gain powerful promotion tools with simplified stallholder recruitment, while stallholders benefit from standardised application processes and comprehensive event information. After the event, the pages facilitate feedback collection and community building.
6. Streamlined Event Creation Wizard
Create professional events in minutes with our guided, step-by-step process. The wizard breaks down event creation into logical steps focusing on basic information, venue selection, requirements, pricing, logistics, and policies. Event hosts benefit from intelligent suggestions, templates, and comprehensive guidance. The system ensures all necessary information is collected without overwhelming users, creating events that are thoroughly documented and professional from the start.
7. Flexible Event Pricing Structure
Our customisable pricing system allows event hosts to create multiple pitch types with detailed descriptions and pricing. For multi-day events, hosts can offer full-event booking or flexible day selection with a matrix-based pricing system. Additional purchasable options like power supply, table rental, or premium positioning provide complete flexibility. Stallholders benefit from clear, transparent pricing with detailed breakdowns of what's included in each option.
8. Trust & Safety System
Comprehensive verification features protect both sides of the marketplace. Event hosts undergo identity and business verification through Stripe, while events are validated through venue confirmation and community feedback. Stallholders can trust that events are legitimate, while hosts can verify stallholder identities and insurance status. Our graduated trust levels through achievement badges, clear policies, and visual trust indicators create a secure environment for all transactions.
9. Generous Referral Program
Earn up to 24 months of free Premium membership through our innovative referral system. Share your unique memorable code (formatted as "creative-potter" or similar) with other stallholders and event hosts. Each successful referral grants you free Premium time, with additional rewards when referrals remain active. The program uses an engaging colored envelope system for different joining cohorts, creating a fun, gamified approach to growing the community while delivering substantial value to early adopters.
10. Achievement System
Track your progress and earn recognition through our achievement system. Achievements are awarded for various activities including profile completion, successful events, positive reviews, and community contributions. Beyond simple badges, achievements unlock functional rewards like enhanced platform capabilities and early access to new features. The system recognizes top contributors with public acknowledgment and creates a path for users to build their reputation within the StallSync community.
11. Post-Event Community Features
After each event, participants gain access to a time-limited discussion group for networking and feedback. Stallholders can provide anonymous constructive feedback to event hosts, connect with other vendors, and share experiences. This creates valuable networking opportunities, helps build relationships, and provides event hosts with insights to improve future events. The system focuses on constructive communication rather than just airing grievances, helping everyone improve together.
12. Comprehensive Analytics & Insights
Gain valuable business intelligence through our detailed analytics. Event hosts can track performance metrics, vendor satisfaction, and attendance patterns. Stallholders can analyze which events deliver the best returns, understand seasonal trends, and optimize their participation strategy. The footfall tracking system combines pre-event estimates with post-event verification to create increasingly accurate predictions, helping stallholders make data-driven decisions about which events to attend.
13. Powerful Communication Tools
Stay connected through our integrated messaging system. Direct communication between event hosts and stallholders ensures everyone stays informed, while event-specific group chats facilitate coordination among participants. Smart notifications keep you updated on important developments without overwhelming you. The system maintains all communication history for reference, creating clear accountability and preventing misunderstandings.
14. Professional Contract Generation
Transform informal arrangements into professional agreements with our automated contract system. The platform generates legally sound contracts by combining pre-approved templates with event-specific details. Both parties can review, digitally sign, and securely store these agreements. This reduces disputes, increases professionalism, and provides clear documentation of all terms and expectations, protecting both stallholders and event hosts.
StallSync will launch Q1 2026.
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