Build your event risk assessment
Answer four quick questions and get a risk assessment written around your event, not a generic template to cross bits out of. For craft fairs, markets, and fetes. Free to download, no email needed.
Let's build your event risk assessment.
Where is your event held?
Fire and weather are the hazards that end events, so this one shapes the document most.
Event risk assessments, answered
Do I need a risk assessment for a small community event?
Yes, in practice. Councils require one for events on council land, venues ask for one in hire agreements, and insurers expect one before they cover the day. Health and safety law also requires whoever runs a work activity, which includes organising a fair or market, to assess its risks. For a village-hall fair or a small outdoor market, one or two pages is proportionate.
What should an event risk assessment include?
The event-level hazards: crowd movement and emergency access, weather, gazebos and other temporary structures, vehicle movements, fire, electricity and generators, first aid arrangements, and the extra rows that come with food traders, hot cooking, alcohol, or entertainment. Hazards on individual stalls belong in each stallholder’s own document, not yours.
Is this an event risk assessment template?
It does the same job with less crossing out. A template gives every organiser the same rows; this builder asks four questions about your event and includes only the hazards that apply, with the controls already written in. You can untick rows, add your own, and download the finished document as a PDF.
Will the council accept this risk assessment?
It follows the format councils expect: the HSE five-step method, recorded as a table of hazards, who might be harmed, and controls, dated and signed. If your council or venue provides its own template, use theirs; this document gives you the content to lift straight across.
Do stallholders need their own risk assessments too?
Yes. This document covers the event; each stallholder covers their own stall. Send craft stallholders to the market stall risk assessment builder and food traders to the food stall risk assessment builder, and collect the documents before the event.
Does it cover a village fete or school fair?
Yes. The questions cover craft fairs, markets, fetes, fun days, and similar community events, indoors or out. Larger events, or anything with fairground rides, fireworks, or big crowds, need professional event safety input on top of a document like this.
StallSyncCraft fair risk assessment
Work through each hazard before the event. Blank columns are yours to fill in.
| Event name | Venue or location | Event date |
| Assessed by | Assessment date | Review date |
| Hazard | Who might be harmed | What you are already doing | What else could you do? | Action by whom and when | Done |
|---|---|---|---|---|---|
A starting point, not legal advice: add and remove hazards so this describes your event, and remember that stall-level hazards belong in each stallholder's own risk assessment. If you employ five or more people, health and safety law requires you to record your significant findings. Check current guidance at hse.gov.uk.
Muckifoot Studios Ltd, trading as StallSync. Company No. 16838457. Generated free at stallsync.co.uk.