Stop re-sending the same paperwork
to every organiser.
The StallSync Event Passport keeps your insurance, certificates, and declarations in one place. It belongs to you, travels with you from event to event, and works even for events that have nothing to do with StallSync.
Create your free Event PassportEverything an organiser needs to see, in one place.
You know the routine: a new event, another email asking for your insurance, your certificates, your declarations. Your Event Passport keeps all of that in one place. When an organiser asks for your paperwork, you share one link instead of digging through emails.
Sarah's Ceramics
Handmade pottery · Norwich
Public liability insurance
Valid to Mar 2027
PAT testing certificate
Valid to Nov 2026
CLP labelling attestation
Declared 4 Jun 2026
Food contact materials
Declared 4 Jun 2026
General product safety
Acknowledged 4 Jun 2026
Know what you need, and how much it matters.
Answer a few questions about your craft category and the passport shows you which documents and obligations apply to you, in plain English, so you know what to prioritise.
“You’ll need this”
Legally required for your craft category. Upload the document and sign a declaration confirming it is genuine.
Examples: Public liability insurance, food hygiene certificate, CLP labelling
“Hosts often ask for this”
Not always a legal obligation, but most organisers will expect it. Get ahead by having it ready.
Examples: PAT testing certificate, allergen display, product safety documentation
“Good to have”
Protects your business and shows professionalism. Read the guide, acknowledge you have seen it.
Examples: Risk assessment awareness, GDPR overview, hobby vs business guidance
Share link
stallsync.co.uk/p/a8f3k...
Printed passport link
Durable link for your PDF
You control who sees your documents. Always.
Nothing in your passport is visible without your explicit action. Share when you choose, revoke when you want, and see exactly who has viewed your documents.
Share link
Create a private link with a 7, 30, or 90-day expiry. Revoke it any time.
QR code
Every share link generates a QR code you can print or add to booking forms.
Branded PDF
Download your passport as a branded PDF with a QR code linking to the live version.
View log
See how many times each link has been viewed, and when.
Private by default
All documents are stored privately. Access is time-limited and consent-based.
Clear roles. No overreach.
You declare
You sign a declaration that your documents are genuine and accurate. Your attestation, your responsibility.
We facilitate
StallSync provides the tools: storage, sharing, reminders, and the guided questionnaire. We do not verify document contents.
Hosts decide
Event organisers review your passport and decide what they require. The decision is theirs, clearly and unambiguously.
Your vendors’ compliance, in one place.
Chasing vendors for insurance certificates and hygiene ratings is nobody's favourite job. Import your existing vendor list and see who already has a StallSync Event Passport. Those who don't will receive an invitation to complete one. No event required: this works before you've created a single event on the platform.
47 vendors imported · 12 already have a passport
Sarah M.
Ceramics
James T.
Woodworking
Priya K.
Jewellery
David L.
Candles
Emma W.
Baked goods
Every passport item is backed by a free guide
Not sure what CLP labelling is, or whether you need a PAT test? You're not alone. Each item in your questionnaire links to a plain-English guide explaining what it is, whether it applies to you, and what to do about it.
Your compliance, sorted once.
Carried everywhere.
Create your free Event Passport today. It takes minutes, it belongs to you, and it works for every event you attend.
If you can upload a photo and tick a box, you can complete your passport.
Create your free Event Passport